|This page is archived. For more current information on Email, see UCSB Connect Services.|
|For help configuring Thunderbird to use your GGSE email, see Mozilla Thunderbird/setup.|
Every staff, faculty and student at GGSE has a GGSE email account of the form
email@example.com. ITG provides email services via IMAP and SMTP. You can access this email account via Webmail from anywhere with a web browser and an Internet connection. You can also configure most email clients to work with your GGSE account. We recommend that you do use a good email client like Mozilla Thunderbird to fully take advantage of our mail services.
Terms, usage and limitations
For a complete list of our most current usage terms, please see our IT Use Agreement.
Every user at the GGSE has an e-mail quota, or size limit, for their email account. Every piece of mail and attachment in every folder in your account counts against your quota. The current quota is 250MB, For Student Accounts. Here are some methods for checking your quota:
The GGSE webmail will allow attachment sizes up to 5.12MB while map clients, such as Thunderbird will allow an attachment size of 18MB, either sending or receiving. If you are having trouble sending an attachment that exceeds this size consider compressing, (using winzip to make a .zip file) before you attempt to attach and send the file.
In Thunderbird, you can use the DisplayQuota add-on. Most of our Thunderbird users already have DisplayQuota, but if you don't, you can download DisplayQuota here. DisplayQuota will show your space usage in the bottom-right corner of Thunderbird as a bar and percentage.
In Webmail, you can follow these instructions:
Managing your quota
- Use an email client like Mozilla Thunderbird to download/backup e-mails to your hard disk using Local Folders. With copies of your mail on your own computer, you can remove mail from the server to reclaim space.
- Empty the trash
- Sort your email by size, download the attachments from the largest emails, then delete the ones you don't need.
- Clean up or empty your Sent folder.
Once your term with the GGSE has ended, you account may remain active for a pre-determined time period. The period may vary, but generally follows these rules:
- 6 months after graduation for students
- Immediate deactivation for staff
- Negotiable for faculty
Features and services
Depending on which email client you use, the features which you are able to access will vary. ITG offers the following mail-related features and services to all GGSE users.
- Instant access globally via Webmail
- EMAIL Forwarding Webmail#Email_forwarding
- Directory access for name/email address lookups
- Online address book and group management via Webmail
- Mailing list access
- Extensive junk mail (spam) protection
- Comprehensive virus protection
- For main article, see Webmail
If you fail to authenticate several times via Webmail, your account becomes "locked" and you will be unable to log in for a set time. Attempts to log in during a lockout will reset the lockout timer and extend the lockout.
|Authentication method||Normal password|
|Authentication Method||Normal password|
|SMTP authentication required||yes|
|Note ONLY configure Directory Services lookups for Desktop machines ON our GGSE network and NOT user laptops !! It will NOT work off of off our network and will cause TB hangs/delays and possible crashes !! Users should use "Daphne" in a webserver to do user lookups as an alternative.|
To enable your email client to look up email addresses by name and vice versa, you can configure your email to use our LDAP directory.
|LDAP directory hostname||directory.education.ucsb.edu|
|LDAP security type||SSL (This is no longer the case. Don't use SSL, just turn it off.)|
|LDAP base DN||o=education.ucsb.edu|
|LDAP bind DN
(replace yourname with your user name)
|If you receive an error that the Directory certificate is not trusted, see the solution here.|
iPhone & Android Configuration
Note that the above imap and smtp settings can be used with an iPhone BUT on Android platform security settings for IMAP and SMTP will need to use :
IMAP: "STARTTLS ( accept all certificates) port 143
SMTP: "STARTTLS ( accept all certificates) port 587
If you're having trouble sending mail using our mail services, check that your settings match those above, and have a look at these common problems.
- Outgoing server is set to smtp.education.ucsb.edu instead of mail.education.ucsb.edu.
- Outgoing server port is set to 25 instead of 587.
- Outgoing settings are not set to use TLS (sometimes called SSL by Apple).
- Outgoing settings are not configured to use PLAIN authentication (secure, Kerberos and other types of authentication are not supported).
If you're having trouble receiving mail using our mail services, check that your settings match those above, and have a look at these common problems.
- Incoming server is set to imap.education.ucsb.edu instead of mail.education.ucsb.edu.
- Incoming server port is set to 143 instead of 993.
- Incoming settings are not set to SSL (STARTTLS is not supported).
- Incoming settings are not configured to use PLAIN authentication ( secure, Kerberos and other types of authentication are not supported).
Send Email from Gmail as your Education Email
- Login to Gmail.
- Click the gear icon in the top right of the screen and select Settings
- Click the Accounts and Import link.
- Look for the section labeled Send mail as: and click on Add another email address you own.
- In the popup window enter your name and your Education email address and click Next Step >>.
- Click the second option on the next screen: Send through education.ucsb.edu SMTP servers and using the following table to finish the configuration:
|Username||Your GGSE username.|
|Password||Your GGSE account password|
|Secure Connection using||TLS|
Emptying the trash folder
|This article or section is incomplete and requires expansion.
Please improve it, or discuss it on the talk page.
Showing full email headers
Sometimes ITG will ask you to forward an email with the full email headers showing. This helps us to see more information about the email and properly diagnose problems. Expand the full headers, then forward the email to us at education.ucsb.edu help. See below for directions for specific applications.
Select the message, then click View → Headers → All in the menu.
Mail (Apple Mail.app)
Select the message, then go to the menu at the top of the screen and click View → Message → Long Headers.
Webmail can't forward the headers directly. You need to show them, then copy and paste them into an email. To show them, click the little blue triangle in the header section of your email.
Then copy and paste the text into an email. We want the part outlined in red in the image below.